TheTimeGenie online timesheets and invoicing
Keep track of timesheets and invoices for your contractors and temps. Put more profit on your bottom line with this automated, fully integrated online timesheet and invoice system.
Parse your placement data from Chameleon-i
Fully integrated to parse all placement data from Chameleon-i into TheTimeGenie enables the following time and cost saving features:
Contracts
Details about the contracts you create including the contract duration, rates, currencies and invoice frequency as well as references and PO numbers are pulled from Chameleon-i to generate accurate documents.
Timesheets
TheTimeGenie produces a timesheet for each of your contractors each week they work. They are accessed online where contractors can easily log-in to TheTimeGenie, complete their hours of work and request approval, that sends a notification to the employers. For contractors with limited online access, timesheets can also be sent by email, SMS or a phone call from the agency. Each option provides an easy method for the contractor to complete and send for approval.
Contractor invoices
TheTimeGenie can also produce invoices on behalf of the contractor. Also known as self-billing, these are produced at the right time (defined at contract entry) and are presented to the contractor for approval. Once approved the invoice is sent in non-editable PDF format to the agency for processing for payment. This email also attaches all relevant timesheets for reference.
Sales invoices
TheTimeGenie produces invoices for presentation to employers. Sales invoices are produced at the right time (defined at contract entry) and are presented to the agency for approval before being emailed to the Client's invoice contact in a non-editable PDF document. This email also attaches all relevant timesheets in a non-editable PDF document for reference.
Communication
TheTimeGenie allows you to take your timesheet and invoice data and parse it straight into your chosen payroll or accounting software package via a system of feed files.
These feed files come in a variety of technical guises, CSV being the most common.
The feed files are generated based on specific events, such as timesheet approval or invoice generation or are set to be produced at a particular time. These feeds can contain any level of detail that your payroll or accounting software package requires or even simple summaries for in-house managerial use.
TheTimeGenie has been linked to payroll and accounting software packages including Sage, Quickbooks and Tempaid.
Visit
www.thetimegenie.com for more information.
As you will come to understand we are never content with our achievements. The Chameleon-i online recruitment software team are constantly listening and making positive improvements to our software and service so our customers just keep on benefiting.
One of our mantras is to keep the software simple to use. We've dedicated time and research into ensuring that Chameleon-i offers a reliable, easy-to-use platform with the usual sophisticated features found in traditional ASP-based software. Remaining flexible with your working methods and processes.