What Is Recruitment Software?

Discover everything you need to know

The term Recruitment Software is given to software applications that help support sourcing and hiring. This type of software helps to connect candidates with clients and can include features such as payroll, job board posting, social media posting, reporting, candidate screening, interview management, e-mail, and diary integration.

Applicant Tracking Software (ATS) is a software application that helps to speed up hiring and is used to organise and manage candidates.

Candidate Relationship Management is used to automate candidate communication. It is also used to help improve the candidate experience.

Recruitment software records candidates and their journey with your recruitment agency. Once they are in your database, it’s up to you, as the recruiter to engage, inform, and utilise the software to make your life easier.

75% of recruiters and talent managers use recruiting or applicant tracking software.

What are the 10 benefits of using Recruiting Software?

With this type of software, the recruiting process is automated and streamlined.

Here are the reasons why your recruitment agency would benefit:

1. Save time

By using this type of software, in-house recruiters, recruiting and staffing agencies will save time on the recruitment process, especially the tedious tasks that can slow you down.

The automation of tasks means that items can be scheduled for the time and date that you want them. This control allows recruiters to focus on more pressing activities, such as interviews and reviewing candidate shortlists.

2. Increased productivity

With the administrative tasks taken care of, recruiters can spend time elsewhere. Cloud recruitment software enables recruiters to be at any location and still have access to their data – all they need is an internet connection.

3. Increased efficiency

With the entire recruiting team using one system, this means that all members have access to candidate information which includes every stage of the recruitment process.

Team collaboration and communication is made easier with recruitment software.

4. Organisation

Diary and e-mail integration means that you don’t have to exit Chameleon-i to take control of your working life.

Forget stacks of papers and paper spreadsheets, CVs/resumes will all be stored in one central place and your database will grow.

5. Increased communication

Recruitment software can often house brilliant tools to help with communication. With integrations such as CloudCall and Icetrak, we have all the tools on hand to support the busy recruiter.

6. Improved performance

Analyse your data and learn how to perform better with integrations like Cube19 and OneUp Sales. It’s a great way to motivate the recruitment team and have an impact on hitting targets.

7. Sourcing tools

Discover potential online candidates with SourceBreaker, smart search filters, and use customisable templates to attract passive candidates.

8. Data protection compliance

The General Data Protection Regulation has changed the way in which data is handled. Keep your organisation compliant with Chameleon-i’s GDPR module and make sure your organisation is ready.

9. Branded recruitment website

Badly made websites will cause potential candidates to lose faith in organisations. Instead, create a recruitment website that can attract them.

10. Automatic job board distribution

Forget opening every single job board and posting the same information repeatedly. Automatic job board posting takes the hard work, and with one click advert will be posted to premium job boards such as Idibu and BroadBean.

What is the difference between ATS and CRM?

An ATS is used for sourcing and keeping track of candidates. The Applicant Tracking System helps manage the application process.

A CRM is used for relationship management for job seekers and candidates. It helps you to set up talent pools.

In the world of staffing and recruiting, it’s important to choose the system best suited for your agency.

Both a CRM and an ATS offer different functions.

  • The ATS provides a repository for your applicants. Within this system, the application process is automated.
  • A CRM contains active and passive candidates. Within this system, your talent pool can be segmented and communicated to.

What is an Applicant Tracking Software?

An Applicant Tracking Software is often referred to as an ATS. This software helps to automate recruiting and staffing processes.

Applicant Tracking Software can provide recruiters with all the information they need to see where a candidate is in the hiring process.

This type of recruiting software helps recruiters to manage candidates, applicant workflow, interview management, onboarding and background checking.

What are the benefits of using an ATS?

Every single applicant is held on a single searchable database. It’s easy to wade through your candidate pool and find relevant applicants.

With an ATS, recruiters can view, track and manage the progress of a candidate. This makes the process streamlined, and time can be spent on other tasks.

A selection of potential candidates can be tagged, searched, reviewed and eliminated with a click clicks on the mouse.

E-mail templates, scheduling, and responses can be constructed, improving the relationship with applicants.

What is Candidate Relationship Management?

What is Candidate Relationship Management

Candidate Relationship Management is often referred to as CRM and is used to automate communication with candidates.

Instead of a Rolodex, spreadsheets, business cards, e-mails and CVs, the CRM helps with managing candidate acquisition with technology.

This type of recruiting software helps recruiting teams with candidate searching, screening, assessment and more.

It is also used to increase engagement and improve candidate experience – in other words, a CRM helps you to have a better relationship with your candidates.

In other industries, CRM is known as Customer Relationship Management.

Building candidate relationships is an important part of being a recruiter. A CRM can help relationships with all three types of candidates – past, current, and future.

What are the benefits of using a CRM?

A CRM can help to:

  • Organise, sort, and manage talent
  • Create marketing campaigns
  • Create and send e-mail and social campaigns

A good CRM will help you to learn about each candidate, helping to build a complete picture and track their job interests, skills, communication.

Timely marketing can help to benefit your candidates and hires. You’ve got the leads in there – if you’re not contacting them, then what’s the point?

A CRM can help you to build custom workflows to aid your recruitment efforts. Set alerts to chase candidates that have interacted with old vacancies. Create segments and e-mail relevant information to those who might find it useful.

A good CRM will integrate with all records, and all relevant information will be automatically imported.

Targeted e-mail campaigns can help to increase relevant candidate communication and with everything in one place, you can track your candidate and their journey with your agency.

Let’s talk about segments

A great CRM will allow recruiters to segment candidates based on anything they want. It’s a way to keep organised and create relevant, personalised communications between recruiter and candidate.

Segments can be shared with your entire recruiting team. A central viewpoint for the agency’s talent pool can be accessed with just a few clicks.

Who benefits from using recruiting software?

Staffing and recruiting agencies – Temporary, Permanent or Contract all will benefit from recruitment software.

Recruiters can benefit from:

  • Increased productivity
  • Automation
  • Streamlined data collection
  • Increased communication efficiency
  • Job applicant tracking
  • …and more

Agencies of all types and sizes would benefit from the core features of Chameleon-i.

There are lots of extra features from partners that would be hugely beneficial to a dedicated recruiter.

Selecting a Recruitment Software that will grow with you

Selecting a Recruitment Software that will grow with you

It’s important to find software that can handle the needs of your agency. If you’re just starting out, or your agency is growing fast, you need to pick a solution that will fit you.

We offer the option to add or remove users as an organisation expands. Whether you deal with Perm, Temp, or Contract – you can mix and match. Our flexible software means that you can choose your options, per desk.

How much does Recruiting Software cost?

Software companies like Bullhorn, Firefish, Jobvite and Taleo will all have different pricing options.

It can depend on factors like:

  • Agency size
  • Number of users
  • Features needed

Other things to consider is whether you want to pay monthly, or annually.

Here at Chameleon-i

  • We do not charge a set-up fee
  • There is no annual contract
  • There is no long-term tie in

Instead, we offer a business-friendly, rolling 30-day license.

This is charged on a per-user-per-month basis, which means that you can choose to add or remove licenses and modules, depending on your business.

Discover our pricing options or call us on +44 (0)1483 600370to find out more.

What features can be found in Recruitment Software?

  • ATS
  • CRM
  • Job Board Integrations
  • Automatic Import and CV Parsing
  • Analytics and Reporting
  • E-mail Communication
  • E-mail Integration – MS Exchange or Gmail
  • Workflow Automation
  • Status tracking
  • Interview scheduling
  • Plugins – Chrome, LinkedIn
  • Cloud-based
  • Website Builder
  • Management Tools
  • Telephony, SMS Communication System

How to choose the right recruiting software for you

  1. Decide what your recruiting needs are
  2. Take a free demo and find out what the software can do
  3. Get a free trial (Chameleon-i offers a free 30-day free trial, no credit card required)

If you would like to know more or have any questions, please give us a call today on +44 (0)1483 600370.