The same applies in public and private firms up and down the country. From an administrative point of view, it might seem like a big challenge to move all of your working systems from paper to an electronic format, but the benefits of making the change are plentiful. You will reduce clutter in the workplace, make flexible and home working simpler for your staff, and streamline many long-winded and tedious processes.
And when it comes to swapping from paper to online timesheets in particular, you’ll wonder why you never did it sooner. But what are the benefits of cloud based online timesheets, and how can you make the jump from one to the other?
Why choose online timesheets?
Paper timesheets are tough to amend, they can be hard to interpret, and they can also be open to inaccurate information. The process of manually collecting, deciphering and inputting the data from a large volume of timesheets can also be very time-consuming and can slow down business. In contrast, online timesheets are easy to input and amend, more accurate and so much faster to process and forward on to the relevant departments. They will save you time and money while making the whole process of time management and payroll faster and simpler.
How do online cloud timesheets work?
Online time tracking is incredibly easy to use and generally requires staff members to clock in and out using a mobile device. In order to move from paper to online timesheets, you will need to invest in time management software and the relevant devices. Your staff will also need some training on how to use the devices.
In terms of saving time and money going forward, your investment will be well worth it. This method of smart time management is accurate and allows you to remove the guesswork by analysing the data of where and how your staff are spending their time. You’ll be able to see what tasks staff are spending the most time on and use GPS to track their movements. The seamless integration between the devices and cloud recruitment software completely removes the need for long -winded paper systems.
Why is using the cloud so beneficial?
Using cloud-based systems is beneficial for many reasons. Files are stored centrally there and are easily accessible at any time from any location. This is particularly useful for remote working staff, something that is likely to increase in the wake of the Covid19 pandemic. Your information is stored securely and in a scalable manner that allows you to analyse it at your leisure. This is much easier than sifting through piles of dusty paperwork. Cloud recruitment software is particularly useful for small and mid-sized businesses with its pay-as-you-go subscription packages, no initial costs and storage and security available through a simple web browser.
