Managing Temp Shifts in Schools: How Our Day2Day Module Does It
In the fast-paced world of education recruitment, managing daily school cover is one of the toughest challenges recruiters face. Whether it’s a last-minute sickness call at 6 a.m. or a scheduled short-term vacancy, recruitment agencies must act fast — and schools expect immediate, reliable staffing.
That’s exactly why we created the Day2Day module within Chameleon-i, our all-in-one recruitment CRM for education agencies. It’s purpose-built to simplify temp staffing in schools, streamline communication, and help recruiters fill same-day roles faster — without the chaos.
Here’s how it works — and why recruitment professionals across the UK rely on Chameleon-i to manage their supply cover operations every day.
Speed Is Everything in Supply Cover Staffing
In most schools, the cover desk starts ringing before 7 a.m. That’s when the scramble begins — matching available supply teachers, TAs, and support staff to urgent school vacancies.
Our Day2Day shift scheduling software is designed for real-time response. With Chameleon-i, your recruitment team can:
Instantly view live candidate availability.
Match candidates to open shifts in just a few clicks.
Send out shift offers via SMS, email, or WhatsApp.
Track all bookings and responses from a single, central dashboard.
No more juggling spreadsheets, phone calls, or WhatsApp messages in 10 tabs. Just a streamlined, reliable system that keeps your recruitment desk in control — even during the busiest mornings.
Smart Shift Scheduling for Schools and MATs
Daily cover is more than just reacting — it’s about planning, too. With Chameleon-i’s education recruitment CRM, you can manage:
Short-term and rolling shifts.
Multi-site bookings across academy trusts (MATs).
Custom time slots, roles, and job types.
Our software is built specifically for the school staffing workflow — not adapted from general shift tools meant for healthcare or hospitality. You can:
Pre-schedule cover for known absences.
Assign preferred candidates to particular schools.
Avoid double-bookings automatically.
Whether you're managing supply staff, teaching assistants, SEN roles, or non-teaching cover, Chameleon-i makes it simple.
One Recruitment CRM. Everything in One Place.
Day2Day is fully integrated with the broader Chameleon-i recruitment software platform, which means you’re not bouncing between different apps or tools.
With one system, you can:
Link every shift to a candidate record, school contact, and placement.
Access up-to-date compliance documents and availability in real-time.
Record communication logs and placement history — all from one screen.
Plus, Chameleon-i is mobile-friendly, so your team can handle urgent school bookings on the go — at home, in the office, or during the school run.
From Placement to Timesheet to Payroll — Seamless Flow
Filling a temp job is only the first step. Chameleon-i connects the entire recruitment workflow, right through to payment.
With Day2Day and our integrated TimeGenie back-office system, you can:
Have candidates log their hours online via digital timesheets.
Let schools approve hours with a single click.
Automatically generate invoices and export data to your payroll system.
This saves hours of admin every week, reduces payment delays, and ensures your temp recruitment process stays smooth from start to finish.
Built-In Compliance for Safer School Recruitment
We understand how vital compliance is in school staffing. Education agencies need to meet strict standards for every placement — and Chameleon-i helps you stay compliant, audit-ready, and in control.
With Chameleon-i, you can:
Track DBS checks, Right to Work, and safeguarding certificates.
Receive automatic expiry alerts for time-sensitive documents.
Use TrustID integration to verify candidate identity and documentation in minutes.
Every candidate profile includes a compliance status — so you know exactly who’s cleared and ready to work. That’s peace of mind for your agency and your school clients.
Who Is Day2Day For?
Our Day2Day module is ideal for:
Independent recruitment consultants placing staff in schools.
Growing education recruitment agencies with multiple recruiters.
Multi-Academy Trusts (MATs) centralising their recruitment.
Whether you manage 5 shifts a week or 500, Chameleon-i adapts to your size, workflow, and goals. With flexible pricing and UK-based support, it’s a scalable solution that grows with your recruitment business.
Final Thoughts
Daily cover recruitment is one of the most time-sensitive and complex areas of school staffing. With the Day2Day module, Chameleon-i gives agencies the tools to stay fast, compliant, and in control — without drowning in admin.
Faster placements. Stronger relationships with schools. More confident recruiters.
That’s the Chameleon-i difference.
Ready to simplify your school cover bookings?
Book a demo today and see how Chameleon-i’s education recruitment CRM transforms your temp desk — one shift at a time.
